Explaining how to use Evernote! Features and usage examples too! [With image]

Evernote can be used for a variety of purposes, from work to private. Although I have heard rumors about how convenient it is, there are probably many people who have never used it, or who have tried using it for a while but don’t know how to use it or want to know how to utilize it.

Therefore, this time we will introduce Evernote’s features, pricing plans, basic usage and functions, as well as how to use it, including usage examples.

What is Evernote?

Evernote is a web tool developed and provided by Evernote Corporation in the United States. By registering for an account online, you can create notes that can be saved online.

In addition to the web browser version, there are also iOS, Android, and desktop versions, so you can use it on any device.

The plans are available starting from the free plan, so anyone can easily use it for free.

In addition to text, you can also save images, videos, PDF files, etc. in your notes. Also, when you save a note, an index is automatically created, so you can search for each note individually.

As you take notes, you can accumulate information from those notes online.

Notes can be shared with others, making them useful for transmitting information and communicating within a team.

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Features of Evernote

What is the difference between Evernote and general notepads and text editors? Let’s take note of its characteristics.

You can store notes containing all kinds of data online.

Evernote allows you to store all kinds of digital data, including text and image data, online. The first point is that you can leave not only text, but also images, audio, PDFs, emails, etc. This is difficult to achieve with a normal text editor.

Another feature is that you can accumulate more information on multiple devices than online. For example, if you take notes using Evernote on your computer, you can access the same files from your smartphone with the app installed.

This allows you to quickly access information such as things you don’t want to forget or things you need to tell someone.

You can search for data in Evernote.

Once a note is created, you can search for its contents. Information can also be managed. Paid plans are convenient because you can search for text in images.

You can share Evernote data

As I mentioned earlier, Evernote data can be shared with multiple people. If you want to share your ideas with your team, you can use it to share a single Evernote note.

Can be compiled like a booklet

Evernote has a “stack feature” that allows you to combine individual notes into a “notebook” that resembles a booklet.

You can open the booklet for work and private time, and even when you are not working outside, you can conveniently use it by dividing it into booklets for various genres such as minutes, ideas, and task management.

Task management possible

One of Evernote’s most distinctive features is task management. You can create to-do lists and associate information such as web clips, images, documents, and audio files with each task.

You can also add, edit, and checkmark tasks from the task view or from each note, so you can always view your to-do list while working.

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Evernote pricing plans

Evernote has four pricing plans. I will explain each of them.

1.FREE

It’s a free plan. Basically, you can save and accumulate notes and use the function to quickly search and find them. However, there are functional limitations. For example, you can sync up to two devices, the monthly upload capacity is up to 60MB, and the maximum size of each note is 25MB.

2.PERSONAL

This is a type of paid plan. There is no limit to the number of devices that can be synchronized, the monthly upload capacity is 10GB, and the maximum note size is 200MB.

You can also customize your home screen and use additional widgets. Additionally, you can integrate it with your main Google Calendar account and set deadlines, reminders, and notifications for your tasks.

You can also search for text in images, documents, and PDFs, draw on images and PDFs, and create custom templates.

3.PROFESSIONAL

This is a type of paid plan. Monthly upload capacity is 20GB, allowing you to store twice as much content.

All home screen widgets and customization features can be integrated with both personal and work Google Calendar accounts. Create, manage, and assign tasks, and search for content with advanced search filters and location information. Plus, connect with tools like Slack, Salesforce, and Microsoft Teams.

4.Evernote Teams

This is a paid plan that can be used by a team. Recommended for people who want to collaborate, share knowledge, advance projects, etc. in earnest.

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Basics of how to use Evernote

Let’s take a look at the basics of how to use Evernote. All explanations are based on the latest version available at this time.

Register as a member

To use Evernote, you must first register as a free member. Here we will introduce how to register as a member for the iPhone/iPad version and the web version.

[iPhone/iPad version]


1. Launch the app Launch the downloaded Evernote app.

2. Enter your email address The login screen will be displayed, so enter the email address you want to register and tap “Continue”. If you have a Google Account, you can also select Continue with Google.

3. Enter your password Enter your password and tap “Create Account”. If you set it up using your Google account, you will be prompted to log in to your Google account, so follow the on-screen instructions.

[Web version]


1. Access the official page Access “https://www.evernote.com/Registration.action” using your computer’s browser.

2. Enter your email address and password Enter the email address and password you want to register and click “Create Account”.

If you have a Google account, you can also choose “Sign in with Google” without entering your email address or password. You will be prompted to log in to your Google Account, so follow the on-screen instructions.

Create a new note

Once you are logged in, try creating a new note.

[iPhone/iPad version]


Tap the green New Note button.

[Web version]


At the top of the left sidebar, click the green +New Note button.

After creating a notebook, start writing content in the notebook. You can write plain text as soon as you hover over it.

You can also include attachments, checkboxes and checklists, bulleted and numbered lists, images of photos stored on your device, images taken with the in-app camera, and audio recordings.

For example, if you want to add an image, you can do it in the following way.

[iPhone/iPad version]


Tap the Edit button at the bottom center of the screen, then tap the blue plus icon at the top left of the keyboard. You’ll see multiple buttons for content you can insert, then tap Camera to take a new photo or Image to attach an existing image from your photo gallery.

[Web version]


You can easily attach images manually by dragging the image from your computer and dropping it into the body of the note.

There is also the following method. When you click the blue plus icon in the note editor, multiple buttons for content you can insert will appear, from which select “Photo”.

Organize your notes with notebooks

Evernote allows you to organize your notes by category, location, purpose, etc.

One notebook is created when you create a new account. You can organize it by adding a second or third notebook.

Let’s take a look at how to organize your notebook.

[iPhone/iPad version]


When you open the navigation menu, a list of menus will be displayed. Tap “Notebook” and tap “New Notebook” that will be displayed when the tab opens.

[Web version]


Select Notebooks from the sidebar to see a list of notebooks, then click + New Notebook.

Alternatively, open the navigation menu, tap Notebooks, then tap New Notebook where the tabs open.

search

Next is the search method. Searching includes all information in Evernote, including note content, notebooks, tags, and attachments.

A magnifying glass icon is displayed at the top left of the app screen on the web version, and at the bottom right of the screen on mobile versions such as the iPhone and iPad versions, so you can click or tap on either and enter search terms to search. Masu. You can also perform advanced searches by applying search filters.

share

Evernote allows you to share notes with other users. Let’s check how to share.

[iPhone/iPad version]


1. Open the note to share

2. Tap the share button Tap the “Share” button, or the “plus sign silhouette” icon, at the top right of the screen.

3. Tap the share button for “Invite others.” When the list appears, tap the “Share” button next to “Invite others.”

4. Enter the email address of the person you want to share with. Enter at least one email address of the person you want to share with. Or select at least one contact. You can also add a message. When finished, tap “Done” on the keyboard.

5. Set the permission level Tap the pencil button to set the permission level.

6. Tap “Send” Tap the “Send” button to complete sharing.

[Web version]


1. Open the note to share

2. Click the green “Share” button. After clicking the “Share” button, enter at least one email address of the person you want to share with. Or select at least one contact.

5. Set the permission level Set the permission level.

6.Click “Send Invitation” Click “Send Invitation” to complete sharing.

When you share a note, the person you shared it with can open it from the “Shared with Others” option in Evernote. The latest version of the note will be displayed each time the person you share with clicks “Share from other users”.

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Other features of Evernote

In addition to the basic functions, Evernote offers a variety of other functions. Let’s put it to good use. Introducing the main features of interest.

task function

Evernote has a task function. This means that something like a to-do list can be used in Evernote. You can manage tasks in addition to writing notes, so there is no need to use an external task management app.

With the free version, you can only use it by checking a checkbox when a task is completed, but with the paid version, you can use additional features such as setting reminders, flags, and assigning tasks to other users.

Web clipper function

The Web Clipper feature is a feature that allows you to capture and save website pages. It is very convenient because you can capture the entire web page.

You can capture the entire page, or you can exclude ads and sidebars to capture only the parts you want.

After capturing a web page, you can add annotations such as highlights and text to make it easier to identify later.

You can also add tags to your saved web pages, so you can easily find them later using keywords.

Link with other apps

Evernote allows you to easily integrate it with other apps. Popular apps that can be linked include Gmail, Slack, Google Drive, and Google Calendar.

What can we accomplish by working together?

For example, with Google Calendar, you can link the schedule set in Google Calendar with Evernote notes, so you can also use it to link the contents of notes to schedule management.

Additionally, when linked with Slack, you can save conversations in Slack in notes. This is useful when you want to keep important conversation logs.

Another iOS app that can be linked is “FastEver.” Using this app, you can quickly take notes in Evernote. When you start FastEver, a note-taking screen will immediately appear, and you can create a new note in Evernote by simply entering text and pressing the save button.

Work chat function

Evernote has a work chat feature. This allows you to chat on Evernote.

The work chat feature allows you to easily send messages to other Evernote users. When you invite someone to a work chat, they will receive a notification and can start a chat by responding to the notification. You can share notes on chat.

Using and creating templates

Evernote offers free templates. You can access the template gallery and use it regardless of plan.

For example, for work, there are business plans, project trackers, goal setting, calendars, etc. For personal use, there are household chores, habit trackers, savings plans, etc.

By using a template, the format will start up instantly, so you can immediately create the notes you want depending on the purpose and use.

You can also create your own templates. If you create and register templates that you use frequently, you can use them immediately when you want to create something.

Reminder function

Evernote has a reminder feature. This is a feature that allows you to add date and time to any note. The benefit of adding reminders is that you can easily keep track of notes that contain time-sensitive information. Reminders are pinned to the top of your notes list, so you can check them at any time. You can also set up email notifications on the day the reminder is due.

Create notes from email

When you create a new Evernote account, you will be assigned one email address per account. You can create an Evernote note by sending an email to this email address. The subject of the email becomes the note title, the body becomes the note body, and the note is automatically saved. Also, by using the specified tag, you can add reminders, tags, etc. However, the free plan is limited to 5 messages, so if you want to use it seriously, you will need to use a paid plan.

Encrypt text in notes

There is also a feature that allows you to encrypt text created in Evernote. For example, it is recommended when you want to protect personal information such as account information, household account books, and private letters. However, this text encryption feature is only available in the desktop versions of Evernote for Mac or Evernote for Windows.

Only text, separators and horizontal lines, inline checkboxes, and links can be encrypted. Images, checklists, tables, web clips, calendar events, and tasks cannot be encrypted.

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Examples of how to use Evernote

We have introduced the functions of Evernote, but it is up to you whether you can actually make full use of these functions. Evernote can be used for a wide variety of purposes. Here are some examples of how to use Evernote.

Use as a study notebook

Evernote allows you to paste not only text but also various types of data such as images, audio, videos, PDFs, etc., making it ideal for study notes. When you want to acquire qualifications or new job skills, you can freely summarize what you have understood or what you have not learned in a notebook with photos and videos. It is also convenient because it is possible to write on images.

Unlike paper notebooks, if you make a mistake, you don’t have to use an eraser or correction tape to erase it, and images pasted in the notebook can be easily moved. If you accumulate notebooks summarizing what you have learned in this way, it seems like you will become smarter and smarter.

Use for creating work materials

Evernote can also be used to create documents needed for work. For example, you can create meeting materials and presentation materials on Evernote.

If you want to show a video when giving a presentation, with Evernote you can paste the video into your note and start playing it by clicking on it without starting any other tools. This has the advantage of being easy to operate and view, and allows for smooth browsing.

Paid plans include presentation functions, so if you want to use it seriously for presentations, you may want to consider a paid plan.

Manage paper documents

Evernote can also be used to convert paper documents into data and save them. Photograph or scan paper documents, convert them to images or PDFs, and paste them into your notebook. This allows you to discard any paper documents that you do not need to keep. The so-called paperless system will become a reality.

scrap the email

I mentioned earlier that Evernote gives you your own personal email address.

By using the function that allows you to create a note by sending an email to this email address, you will be able to scrap important emails.

For example, by saving emails you want to keep, such as important travel reservation confirmation emails or weekly report emails, in Evernote, you can prevent them from being lost. If you set a reminder, you won’t forget to respond. It is convenient because attached files are also saved as they are.

However, the free plan only allows you to use up to 5 messages, so use the paid plan.

Record purchase history

It can also be used to record the history of purchased items.

For example, when you purchase a home appliance, write down the product name, model number, date and time of purchase, etc. in a notebook, and compile any information you might need later, such as a photo of the product, details, warranty card, etc.

Especially when it comes to home appliances, parents who need repairs are a big deal. Therefore, when you call the customer center in such a case, you can open this notebook and instantly refer to the necessary information.

You can also keep a history of your inquiries and repairs, so you can use it more conveniently. Based on that data, you can share it with your friends and family so that they can use it conveniently.

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