Google Spreadsheet is a spreadsheet software provided by Google. It has various advantages such as offline editing and simultaneous editing, and many companies are trying to introduce it in recent years.
Therefore, in this article, we will explain the overview and features of Google Spreadsheets, as well as explain how to use Google Spreadsheets. We will also explain the differences between Google Spreadsheets and Excel, so please use this as a reference.
What is Google Spreadsheet?
First, let’s start with an overview of
Google Sheets
. Google Spreadsheet is a spreadsheet software provided by Google. There is no need to install it on your computer, and you can use it offline as long as you have a Google account. On that point, the typical spreadsheet software “Excel” requires you to download the software to your computer, so Google Spreadsheets is more convenient.
Also, since Google Sheets is a software provided by Google, it is compatible with other Google tools. For example, you can import Google Spreadsheet data into
BigQuery
, a tool useful for access analysis, and you can download keyword data from Google Keyword Planner using Google Spreadsheet.
If you have a Google account and use Google-related services on a daily basis, Google Spreadsheets may be more efficient than Excel.
Features of Google Sheets
So far, we have provided an overview of Google Sheets. From here, we will explain the features of Google Spreadsheets.
- Can be edited simultaneously
- Work offline
- Can be edited on iPhone or smartphone app
- Can be edited in real time
- Can be converted and downloaded
- Can be linked with Google tools
Let’s look at each in turn.
Can be edited simultaneously
Google Spreadsheets can be edited by multiple people at the same time. By assigning Google Sheets tasks to each person in charge, you can greatly improve work efficiency. It is also possible to change the authority for each person in charge. Google Sheets has three permissions: Viewer, Viewer (can comment), and Editor.
Editor has the authority to make all edits. Therefore, it is a good idea to give editor privileges to the main person in charge. On the other hand, for people who do not need to directly edit Google Spreadsheets, such as clients, we recommend viewer (commentable) permissions. You can leave corrections in the form of comments, making it easier to communicate with clients on the software.
Work offline
Google Sheets can also be used offline. You can work without being connected to a web browser or internet environment, so the fact that it doesn’t depend on the environment is very useful.
Can be edited on iPhone or app
Google Sheets also has an app version. Therefore, the feature is that you can edit it on your iPhone or with an app. In addition, the smartphone app version does not have limited functions, and has the same functions as those on a computer, so you can easily edit it while traveling or commuting.
saved in real time
Google Sheets saves edits in real time. Data is automatically saved when you change the contents of a single cell, so you never forget to save. In addition, since the data and history before changes are saved, it is also possible to restore data from the history if necessary.
Can be converted and downloaded
Google Spreadsheets can be downloaded in formats such as PDF, Word files, and Excel files. It can be converted into a variety of data formats, so choose the format that suits your client and your company.
Can be linked with Google tools
As mentioned earlier, Google Sheets can be integrated with Google tools. You can import data from other Google tools, and you can import data from Google Sheets into other tools.
How to use Google Sheets
Using Google Sheets is very simple. Just follow the three steps below to get started using Google Sheets.
- Create a Google account
- Registration of contents
- Open and use the spreadsheet
Let’s look at each in turn.
Create a Google account
First, let’s create a Google account. You can create a Google account for free, so you don’t have to pay anything to use Google Sheets. Additionally, if you have an existing Google account, you can also use Google Sheets with that account.
Registration of contents
Register the information necessary to register a Google account. One thing to keep in mind is registering your email address. The account name you register with your Google account will be your Gmail address. Therefore, if you want to use it for a client or a specific organization, regardless of whether you are an individual or a corporation, be sure to register with an account name that will not cause any problems even if it is seen by a third party.
Open and use the spreadsheet
Once you have created a Google account, let’s actually open and use Google Sheets. Basically, Google Spreadsheet itself is a spreadsheet software, so it is useful for spreadsheet calculations using functions.
However, it has many uses other than spreadsheets. For example, creating an invoice. By merging cells, using borders, etc., you can create invoices to submit to clients. Although there are many invoice template services available on the Internet, they are just templates.
Therefore, even if you want to customize something, there may be cases where the format is not the way you want it to be.
By using Google Sheets, you can create invoices in the format you envision. Of course, in addition to invoices, you can also use it as an estimate or create a format for a delivery note.
The above is just an example, so why not open Google Spreadsheets first and use it as you see fit for your company?
Difference between Google Sheets and Excel
So far, we have provided an overview of Google Sheets and how to use them. In addition, many people may be wondering about the differences between Google Spreadsheets and Excel. In conclusion, there are the following differences between Google Sheets and Excel.
- Can they be edited at the same time?
- Can it be published as web content?
- Is preservation work necessary?
The above differences are just examples. In addition, there is also a difference in whether it can be published as web content.
Google Sheets is part of a web application. Therefore, Google Spreadsheets can be published as web content as is. There is no need to export
HTML
, so you can publish it just by following the necessary steps. Therefore, it can be said that it is very easy to share it with third parties.
However, Excel is basically a tool used only for performing spreadsheet calculations. Therefore, Excel is often more useful as a spreadsheet itself, and Excel is often faster when processing complex spreadsheets.
Which is better: Google Sheets or Excel?
As mentioned above, there are several differences between Google Sheets and Excel. It is recommended that you use each one depending on the purpose. If you want to perform complex spreadsheet processing quickly, there is no problem in thinking that Excel is your only choice.
However, if you have multiple people in charge or work offline, Google Sheets is recommended. Depending on your company’s situation and the purpose of using the spreadsheet software, use each one as necessary.
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summary
In this article, we explained about Google Spreadsheets. Google Spreadsheet is a spreadsheet software provided by Google that allows for real-time editing and integration with Google tools. You can use it with just one Google account, so there is no difficulty in installing it.
If you find Google Sheets useful, why not start by creating a Google account?